How to Write Follow Up Interview Email
Follow up emails are an essential part of the job search process. After a successful interview, sending a follow-up email can help reinforce your interest in the position and leave a lasting impression on the hiring manager. In this article, we will provide you with tips on how to write a follow-up interview email that stands out and increases your chances of landing the job.
1. Send the Email Promptly
It’s important to send your follow-up email within 24 to 48 hours after the interview. This shows your enthusiasm for the position and that you are proactive. Waiting too long may make it seem like you are not interested or that you are not organized.
2. Subject Line
Your subject line should be clear and concise, indicating that it is a follow-up email. Here are a few examples:
– “Follow-Up: [Your Name] for [Position Name]”
– “Re: Interview for [Position Name] on [Date]”
– “Thank You for the Opportunity to Interview for [Position Name]”
3. Greeting
Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “To Whom It May Concern.” If you are unsure of the hiring manager’s name, it’s better to use a formal greeting than to omit a name altogether.
4. Express Gratitude
Thank the hiring manager for their time and consideration. Mention something specific about the interview that you appreciated, such as the insightful questions or the company culture that was discussed.
5. Reinforce Your Interest
Reiterate your interest in the position and why you are a good fit. Highlight your qualifications, skills, and experiences that make you an ideal candidate for the job.
6. Ask for Next Steps
Politely inquire about the next steps in the hiring process. This shows your eagerness to move forward and that you are ready to proceed with the necessary steps.
7. Close with a Call to Action
End your email with a call to action, such as offering to provide additional information or discussing the role in more detail. This leaves the door open for further communication.
8. Professional Closing
Conclude your email with a professional closing, such as “Sincerely” or “Best regards,” followed by your name.
Example Follow-Up Interview Email
Dear [Hiring Manager’s Name],
Thank you for taking the time to interview me for the [Position Name] position on [Date]. I truly appreciate the opportunity to learn more about the company and the role.
During our conversation, I was particularly interested in [specific topic discussed during the interview]. I believe my [skill/experience] would be a valuable asset to your team, and I am excited about the prospect of contributing to [Company Name].
I am eager to hear about the next steps in the hiring process and am available to discuss the role further if needed. Please feel free to contact me at [your phone number] or [your email address] at your convenience.
Thank you once again for considering my application. I look forward to the possibility of joining your team.
Best regards,
[Your Name]
Remember to proofread your email for any typos or grammatical errors before sending it. A well-crafted follow-up email can make a significant difference in your job search and help you stand out from the competition.
