Acceptable Documents for I-9 Form: A Comprehensive Guide
The I-9 form is a crucial document for employers in the United States, as it verifies the identity and employment authorization of employees. To complete this form accurately, employers must gather acceptable documents that meet the requirements set forth by the U.S. Citizenship and Immigration Services (USCIS). This article provides a comprehensive guide to the acceptable documents for the I-9 form, ensuring that employers comply with the necessary regulations.
What is the I-9 Form?
The I-9 form, officially titled “Employment Eligibility Verification,” is a mandatory document that employers must complete for each employee hired in the United States. The form must be filled out within three days of the employee’s start date and kept on file for a minimum of three years after the date of hire, or one year after the employee’s termination, whichever is later.
Types of Acceptable Documents
There are several categories of acceptable documents that employers can use to verify an employee’s identity and employment authorization. These categories include:
1. Documents Establishing Identity:
– U.S. Passport
– Driver’s license with a photograph
– State-issued identification card with a photograph
– Military identification card
– Identity card issued by federal, state, local, or tribal government
– Alien registration card or permanent resident card
2. Documents Establishing Employment Authorization:
– U.S. Passport with a temporary I-551 stamp
– I-551 receipt card
– Employment authorization document (EAD)
– I-766, Employment Authorization Document
– I-94, Arrival/Departure Record with a valid unexpired employment authorization
– Social Security card
3. Combination Documents:
– A combination of documents from the identity and employment authorization categories, such as a driver’s license and a Social Security card.
Important Considerations
When collecting acceptable documents for the I-9 form, employers should keep the following in mind:
– Employers must examine the original document(s) to verify the employee’s identity and employment authorization.
– Copies of documents must be made and kept in the employee’s I-9 file.
– Employers cannot specify which documents an employee must provide, but they must accept any document that is on the list of acceptable documents.
– Employees are not required to provide proof of U.S. citizenship; they only need to establish employment authorization.
Conclusion
Complying with the acceptable documents for the I-9 form is essential for employers to avoid penalties and legal issues. By understanding the different categories of acceptable documents and their requirements, employers can ensure that they are meeting their obligations under U.S. immigration laws. Always refer to the latest USCIS guidelines and consult with an immigration attorney if you have any questions or concerns regarding the I-9 form and acceptable documents.
