Acceptable Forms of ID for I-9 Form: A Comprehensive Guide
In the United States, the I-9 form is a critical document used by employers to verify the identity and employment authorization of their employees. This form is part of the Employment Eligibility Verification process, which is required by the U.S. Citizenship and Immigration Services (USCIS). Ensuring that the right forms of identification are presented during the I-9 process is essential for compliance with federal regulations. This article provides a comprehensive guide to the acceptable forms of ID for the I-9 form, helping employers understand the requirements and make informed decisions.
1. U.S. Passport
One of the most widely accepted forms of ID for the I-9 form is the U.S. passport. This document is a government-issued photo identification that proves both the individual’s identity and their right to work in the United States. As long as the passport is valid, it is considered acceptable for the I-9 process.
2. Driver’s License or State ID Card
Driver’s licenses and state ID cards issued by the government of any state are also acceptable forms of ID for the I-9 form. These documents must contain a photograph, the individual’s full name, and their date of birth. Additionally, they must indicate that the person is authorized to work in the United States.
3. Green Card
A valid green card, also known as a Permanent Resident Card, is another acceptable form of ID for the I-9 form. This document demonstrates that the individual is a permanent resident of the United States and is authorized to work here. As long as the green card is valid, it is sufficient for the I-9 process.
4. Employment Authorization Document (EAD)
The Employment Authorization Document (EAD), also known as a work permit, is an acceptable form of ID for the I-9 form. This document is issued to individuals who are authorized to work in the United States, such as nonimmigrant aliens. The EAD must be valid at the time of employment verification.
5. Passport Cards
Passport cards, which are a smaller version of the traditional passport, are also accepted as a form of ID for the I-9 form. These cards must contain a photograph, the individual’s full name, and their date of birth. They must also indicate that the person is authorized to work in the United States.
6. Native American Tribal Photo ID
Native American tribal photo identification cards issued by a tribe recognized by the federal government are acceptable forms of ID for the I-9 form. These cards must include a photograph, the individual’s full name, and their date of birth. They must also indicate that the person is authorized to work in the United States.
7. Birth Certificate
A birth certificate issued by a government entity is another acceptable form of ID for the I-9 form. The birth certificate must contain a photograph, the individual’s full name, and their date of birth. However, it is important to note that a birth certificate alone is not sufficient to establish employment authorization.
8. Consular Report of Birth Abroad (Form FS-240)
The Consular Report of Birth Abroad (Form FS-240) is an acceptable form of ID for the I-9 form. This document is issued to U.S. citizens born abroad and demonstrates their citizenship. It must contain a photograph, the individual’s full name, and their date of birth.
Conclusion
Understanding the acceptable forms of ID for the I-9 form is crucial for employers to ensure compliance with federal regulations. By familiarizing themselves with the list of acceptable documents, employers can streamline the employment eligibility verification process and avoid potential fines and penalties. It is important to note that while these forms of ID are acceptable, employers must still verify the authenticity of the documents and ensure that they are current and valid. By adhering to these guidelines, employers can successfully navigate the I-9 process and maintain a compliant workforce.
