How to Ask to Reschedule an Interview
Rescheduling an interview can be a daunting task, especially when you’re already in the midst of the hiring process. However, there are situations where it becomes necessary, such as unforeseen personal emergencies or conflicts with other important commitments. In such cases, it’s crucial to communicate your request professionally and respectfully. Here’s a step-by-step guide on how to ask to reschedule an interview.
1. Choose the Right Time to Contact
The first step in asking to reschedule an interview is to choose the right time to contact the hiring manager or recruiter. It’s generally best to make the request as soon as you become aware of the conflict, but not too late that it seems like a last-minute change. Aim to reach out at least 24 to 48 hours before the scheduled interview time.
2. Be Polite and Respectful
When you reach out, it’s essential to be polite and respectful. Begin your email or phone call with a warm greeting and express your gratitude for the opportunity to interview. Make it clear that you’re reaching out to reschedule due to an unforeseen situation and not because you’re not interested in the position.
3. Clearly State the Reason for Rescheduling
Be concise and straightforward when explaining the reason for your request. Whether it’s a personal emergency, a medical issue, or a prior commitment, provide a brief explanation that is both honest and respectful. Avoid vague or evasive reasons, as this may raise concerns about your reliability.
4. Offer a Specific Rescheduling Request
Instead of leaving the decision up to the hiring manager, offer a specific rescheduling request. Provide a few alternative dates and times that work for you, ensuring that they are realistic and not too far in the future. This demonstrates your willingness to accommodate their schedule while also showing your flexibility.
5. Express Gratitude and Follow Up
Thank the hiring manager or recruiter for their understanding and consideration of your request. Reiterate your interest in the position and your desire to work with their company. If you haven’t already, follow up with a thank-you email or message to confirm the rescheduled interview details.
6. Be Prepared for Denial
While it’s essential to be polite and respectful, be prepared for the possibility that your request may be denied. If this happens, thank the hiring manager for their time and consideration, and express your understanding of their decision. If appropriate, you can inquire about the possibility of interviewing at a later date or for another position within the company.
By following these steps, you can navigate the process of asking to reschedule an interview with professionalism and respect. Remember that transparency and communication are key to maintaining a positive relationship with the hiring manager and increasing your chances of securing the position.
